Admin Coordinator aka Jack of All Trades

Are you a hardworking and meticulous person who's always striving to improve the office culture? Do you enjoy taking care of the people around you and helping them achieve their full potential? If your answer is yes, you might be the Admin Coordinator we are looking for! Requirements We only work with great people! The ideal Admin Coordinator should have the ability to thrive under pressure and keep a cool head. We'll definitely be paying attention to your application if: You have a bachelor’s degree, preferably in business administration or a related field. You possess excellent written and oral communications skills in English and Arabic. French is a plus. You have 1-2 years of experience in an administrative role or a related field. You can effectively present information and respond to questions from clients and teammates. You are able to work independently and efficiently, manage your own time and tasks. You have the ability to achieve high performance goals and meet deadlines in an extremely fast-paced environment. You are comfortable with learning and using various software tools. You are a trustworthy team member who can handle sensitive and confidential information with discretion. You have a basic knowledge in managing office finances. You have a nice and positive vibe and like dogs! Responsibilities What will you do? You will work closely with the admin officer and manager, and interact with the entire team.  As an admin coordinator, you will be making sure the office runs smoothly and seamlessly and the working environment is top-notch. You must anticipate the needs of others in order to ensure a seamless and positive experience.   You are a jack of all trades who should handle anything thrown at them! Inventory tracking, ordering and receiving supplies, handling payments, drafting emails, setting up meetings, greeting visitors, filing, conducting research, editing documents, record keeping, and so on. These are just a few of the diverse responsibilities you will face on a daily basis.   With great admin power comes great responsibility! Being driven by your enthusiasm and ambition, you will help make the office a very happy place for all. As an Admin Coordinator you will have a big impact on employee happiness; we only hope you will use it for good! The Essential Responsibilities in detail: Greet, assist, and direct visitors, and arrange amenities as needed. Handle and manage incoming correspondence, invoices, memos, and emails, as well as draft and proofread emails and edit documents for various purposes. Handle and track company legal and financial documents (scanning, uploading, and filing). Track inventory, stocking and maintenance of office equipment, supplies, snacks and beverages, and assist in ordering and billing. Ensure that the office is well maintained, by coordinating with necessary workers, such as plumbers, carpenters, and electricians, when required. Schedule and coordinate meetings and appointments. Prepare for gatherings and team events, handle travel planning and coordination, expense reporting and calendar management. Create, manage, and update specialized forms, records, reports, and files to support daily work tasks. Manage office expense tracking and bookkeeping. Handle general admin duties including photocopying, scanning, filing and archiving. Suggest innovative solutions to optimize productivity and reduce operational expenses. Cultivate and nurture gtlogic’s company culture. Benefits We’re offering a compensation package which includes NSSF, a set of fixed and variable benefits, as well as a performance-based bonus that will be determined at the end of each quarter. In addition to financial compensation, we believe in creating a challenging, yet welcoming, casual, and fun work environment. This includes flexible working hours, and a MacBook with all its accessories. Working from the office has great perks, such as daily healthy breakfast and snacks, unlimited coffee, soft drinks and energy drinks, “bring your dog to work” and all-you-can-cuddle time with the office doggies! This position is fully onsite, Monday to Friday, 8 hours a day. It would be ideal if candidates live in the North Metn area, as our office is on the Mtayleb highway, to ensure a safer and more convenient commute.