Office & Admin Coordinator (On-site)

<p></p> <p>Welcome to Daiya Foods, where we are reimagining comfort foods that are irresistible and better for you. Today, as dairy-free food grows in popularity, that spirit of innovation continues to inspire our team. Our diverse portfolio of great tasting foods invites everyone to the table.</p> <p>Our dedication to minimizing environmental impact extends across our operations. We operate in a manufacturing facility and office that is LEED certified, embodying our commitment to sustainability through the leadership in energy and environmental design principles.</p> <p>Join our team of food-loving Daiyans, where our shared passion, vision, and ability to bring smiles to each other's faces fuel our journey of dairy-free exploration.</p> <p><strong>YOUR FUTURE JOB</strong></p> <p>Reporting to the Director of People & Culture, the <strong>Office & Admin Coordinator</strong> plays a vital role in supporting the smooth operation of our office and creating an engaging workplace experience. This hands-on role provides day-to-day office support, coordinates memorable social events, and delivers administrative assistance to support the People & Culture function. With a proactive and people-focused approach, you’ll help make Daiya a welcoming, collaborative, and thriving place to work. <strong>This is a full-time onsite role based at our office.</strong></p> <p><strong>WHAT YOU WILL DO</strong></p> <p><strong>Workplace Experience & Events</strong></p> <ul> <li>Coordinate and support logistics for company-wide events, social activities, and employee engagement initiatives.</li> <li>Greet and assist visitors, clients, and employees with a professional, customer-focused approach.</li> <li>Contribute to building a positive, inclusive, and vibrant workplace culture.</li> </ul> <p><strong>Administrative Support</strong></p> <ul> <li>Support onboarding and offboarding activities to ensure a smooth and professional employee experience.</li> <li>Support with internal communications, announcements, basic report generation, and office updates as needed.</li> <li>Assist with admin support for Senior Leadership, including occasional support for Daiya board members.</li> </ul> <p><strong>Facilities & Office Support</strong></p> <ul> <li>Oversee day-to-day office operations, kitchen areas, coffee service, supplies, mail, packages, deliveries, and general office readiness.</li> <li>Coordinate with vendors for facility maintenance, repairs, renovations, invoice review and audits, recurring costs, and practical recommendations to balance quality, cost, and employee experience.</li> <li>Manage office supplies inventory and place orders to replenish stock</li> <li>Partner with IT to support facilities security, including issuing badges, updating org and seating charts, and receiving IT packages.</li> <li>Ensure a clean, safe, and well-maintained working environment.</li> <li>Monitor office conditions and escalate potential hazards or risks.</li> </ul> <p><strong>Communication & Continuous Improvement</strong></p> <ul> <li>Provide regular office and facilities communications and announcements to keep employees up to date on social events and happenings in and around the office.</li> <li>Act as a point of contact between employees, vendors, and other stakeholders to ensure smooth operations.</li> <li>Bring curiosity, a learner mindset, and a continuous improvement approach by identifying ways to simplify processes, improve service, and enhance workplace efficiency and employee experience.</li> </ul> <p data-start="2023" data-end="2044"><strong data-start="2023" data-end="2042">YOUR BACKGROUND</strong></p> <ul> <li>Diploma or degree in Business Administration, Communications, or related field, or equivalent combination of education, training, and experience.</li> <li>Hands-on experience supporting customers, employees, guests, or team members in a service-oriented environment such as administration, office coordination, hospitality, retail, or events.</li> <li>A genuine interest in building a career in office coordination, workplace experience, facilities support, or administrative operations.</li> </ul> <p data-start="2304" data-end="2324"><strong data-start="2304" data-end="2322">WHAT YOU BRING</strong></p> <ul> <li>Exceptional customer service orientation with a compassionate, can-do attitude.</li> <li>Strong organizational and time management skills with the ability to juggle multiple priorities in a fast-paced environment.</li> <li>Proficiency with Microsoft Office applications (Teams, Outlook, Word, Excel; Publisher an asset).</li> <li>Excellent interpersonal skills and ability to work both independently and as part of a team.</li> <li>Strong problem-solving, decision-making, and analytical skills.</li> <li>Ability to communicate effectively and positively influence across all levels of the organization.</li> </ul> <p><strong>Daiya’s Core Competencies</strong></p> <ul> <li><strong>Emotional Intelligence</strong>: You possess the ability to manage emotions, as well as seek to understand the emotions of others around you.</li> <li><strong>Growth Mindset:</strong> You find opportunities and possibilities when challenged, embrace continuous learning, and constantly strive to grow and improve.</li> <li><strong>Effective Communication</strong>: You effectively listen, assess, and adjust your communication to align your intention and impact.</li> <li><strong>Collaboration</strong>: You work with and through others to create great results for Daiya.</li> <li><strong>Driving Results</strong>: You take the initiative to find solutions, deliver results, maintain focus, and drive accountability.</li> <li><strong>Service Excellence</strong>: You understand and serve the needs of others (Daiyans, consumers, and our communities)</li> </ul> <p><strong>COMPENSATION, BENEFITS, & PERKS</strong></p> <p>Daiya’s compensation offerings are based on a pay-for-performance philosophy. The pay range for this position is from <strong>$50,000 - 62,000</strong><strong> </strong><strong>annually</strong>; the base pay offered is based on market location and may vary depending on job-related knowledge, skills, experience, and internal equity. Permanent team members may be eligible for our competitive annual bonus program, subject to program eligibility requirements.  </p> <p>At Daiya, investing in our people is a top priority. We believe in building a flexible, hybrid model to make work-life harmony a reality. We strive to build diverse and high performing teams and empower continuous learning to grow and improve ourselves.</p> <ul> <li>Competitive compensation</li> <li>Extended health benefits</li> <li>3 weeks’ vacation</li> <li>Flex days</li> <li>Retirement savings matching program</li> <li>Flexible spending account</li> <li>Fun and creative environment</li>